Expense Report Coordinator

We are proud to announce the launch of Volkswagen Group’s largest cell factory, PowerCo, in St. Thomas. This is more than just a job – it’s a unique opportunity to shape the future of sustainable energy. Join us as we ramp up operations and help build a world-class company. 

At PowerCo, we believe in fostering an environment where ambition meets collaboration, and where flexibility and creativity thrive.  You'll be part of a diverse, talented team that is shaping the future of battery production. You’ll have the chance to advance your career while working alongside passionate colleagues who share a vision of making a lasting impact on the world.

Are you ready to be part of something exciting? Power up your career with us!

Reporting to the Senior Director, Finance, the Expense Report Coordinator will play a key role in the maintenance of the expense reporting tool and corporate credit card program and timely collection. In addition, the accurate and timely review of all employee expense reports, in accordance with corporate procedures and policies for Volkswagen Group Canada. The Expense Report Coordinator will also be involved with various audit requirements, as well as monthly and adhoc controlling and tax related reports.
 

Customer Service and Training:
•    Provide training to employees on the expense reporting tool upon request and in coordination with the Travel, Meetings and Events group in the US.
•    Support all employees across the business with expense reporting inquiries, providing assistance as needed and enforcing company policies in a timely manner.
•    Act as Administrator for the online expense reporting tool (Concur) which includes maintaining personnel profiles, investigating payments and error reports, and general troubleshooting often requiring IT support.
•    Liaise with expense reporting tool representative to ensure that the service meets expectations and issues are being resolved in a timely manner.

Reconciliations:
•    Reconcile un-submitted employee expenses between the expense reporting tool and employee Corporate Credit Card account information
•    Prepare manual expense reports as requested to support the business
•    Support Expense Report Coordinator in daily interface processing from the expense reporting tool to SAP and investigate issues as required.
•    Perform assigned general ledger reconciliations on monthly basis and investigate any discrepancies

Reporting:
•    Prepare monthly corporate credit card delinquency reports using the expense reporting tool and corporate credit card information and follow up on past-due balances, involving Human Resources and Controlling as required.
•    Prepare all adhoc Concur expense related reports as requested.
•    Prepare and submit the monthly upload file for HRG Airfare costs for review and processing.
•    Prepare annual submission for German value added tax (VAT) for Canada and the US.

Accounting functions:
•    Ensure that all related ICFR, process, and template documents are prepared, tested and maintained
•    Provide all audit samples and report analysis related to expense reports for all companies.

Leadership:
•    Distributing and monitoring work audit que with Expense Report Coordinator.
•    Taking responsibility and representing for concur related projects and changed initiative’s
•    Updating and improving on desk procedures
•    Internal and External audit functions
•    Identify and communicate opportunities for process improvement, thus always striving for automated, error free and efficiency process
•    Collaboration and creation of the entire process in connection with travel expenses
•    Developing and contributing to a travel policy in coordination with all involved departments
 

• Business Administration Diploma or a related field
• 2-3 years of combined experience  in the field of international travel expenses and SAP concur 

• Attractive Remuneration: We offer a competitive and attractive remuneration that reflect your skills, experience, and contributions.
• Vacation Allowance: We offer our employees competitive paid time off. Plus, you don’t need to take any vacation days from December 24 to December 31.
• Opportunities for development 
• Relocation Support
• Opportunities to participate in exciting company events that give back to the community. 
• Competitive employer paid benefits and overall compensation package with extended health care, dental, vision and mental health support.
• Pension and Retirement Savings: We contribute the equivalent of 5% to a Registered Pension Plan and matching contribution to a retirement savings plan.  
• And much more! 
   

*This is a flex hybrid work structure, where employees can work both remotely and on-site. However, please note all hybrid work arrangements are subject to the terms and conditions of our hybrid work policy as may be amended from time to time.