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Who we are
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We are proud to announce the launch of Volkswagen Group’s largest cell factory, PowerCo, in St. Thomas. This is more than just a job – it’s a unique opportunity to shape the future of sustainable energy. Join us as we ramp up operations and help build a world-class company.
At PowerCo, we believe in fostering an environment where ambition meets collaboration, and where flexibility and creativity thrive. You'll be part of a diverse, talented team that is shaping the future of battery production. You’ll have the chance to advance your career while working alongside passionate colleagues who share a vision of making a lasting impact on the world.
Are you ready to be part of something exciting? Power up your career with us!
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Your role and key responsibilities
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The Administrative Assistant provides critical support to leader and departmental operations. Reporting to Leader, this position offers a wide range of business supporting services including schedule management, administrative support, document management, project support, communication and coordination.
This position is in-person and located in the charming town of St. Thomas ON. |
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What you bring to the team
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Schedule Management
- Manage schedules, coordinate meetings, arrange travel, and support logistics for leaders
- Prepare agendas, organize meeting setups, document minutes, and track follow‑up actions..
- Process travel‑expense documentation and ensure compliance with company policies.
Communication & Coordination
- Serve as the primary contact for leaders during their absence.
- Coordinate with internal teams, headquarters and external partners on timely feedback on requests.
- Collaborate closely with other Administrative/Executive Assistants to maintain smooth operations.
Administrative Support
- Support onboarding and offboarding activities, manage office supplies, IT requests and general team administration.
- Track and maintain documentations, protocols, and internal communications
- Process basic financial tasks including invoices, expense claims, and purchase orders.
Document Management
- Maintain and conduct periodic reviews physical files and shared drives: upload, organize, and publish key documents.
- Ensure version control and accessibility.
Project Support
- Assist with project tracking, timelines, budget and spending monitoring
- Assist in preparing status reports, dashboards, or summary slides for leadership.
- Coordinate with cross functional teams to collect inputs for project deliverables and consolidate information.
Internal Systems & Process Management (NEW)
- Submit and track internal tickets (IT, Facilities, HRIS, Procurement) and ensure timely resolution.
- Support the implementation and continuous improvement of administrative processes and workflows.
Executive & Departmental Support
- Handle sensitive and confidential information with the highest level of discretion.
- Support departmental audits, compliance documentation, and process standardization.
Events & Meeting Coordination
- Coordinate logistics for events, workshops, leadership visits, and meetings, including venues, catering, tech setup, and preparation of agendas and materials.
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What makes you stand out
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• College Diploma or equivalent in Business, Management or related field
• 3-5 years of experience
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• High degree of discretion and confidentiality required
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Takes initiative, is self-reliant and can work well under minimum supervision.
• Ability to work in a dynamic environment, understand and handle last minute changes with professional demeanor and tact.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion
• Experience in a busy corporate and/or ramp-up setting preferred |
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What to look forward to
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• Attractive Remuneration: The expected competitive compensation range for this position is $55,180 - $82,760 CAD, which includes base pay and target amount of short term incentive plan.
• In addition we offer competitive benefits: our program is flexible to allow you to make the selections and get the coverage you need.
• Pension and Retirement Savings: We contribute to a Registered Pension Plan and matching contribution to a retirement savings plan.
• Employee Assistance Plan: We offer an Employee Assistance Plan which can support you in mental health, physical wellness and overall wellbeing.
• Vacation Allowance: We offer our employees competitive paid time off. Plus, you don’t need to take any vacation days from December 24 to December 31.
• Opportunities for development.
• Relocation Support.
• Opportunities to participate in exciting company events that give back to the community.
We are committed to fair and equitable compensation practices. Our compensation is determined based on a combination of factors including but not limited too relevant years of experience, education, and alignment with the responsibilities and qualifications outlined in the job description.
This posting is for a currently vacant role.
We believe that the best results are created in a diverse and inclusive environment.
Therefore, all qualified applications will be considered for employment regardless of age, race, religion, gender (identity), sexual orientation, national origin or disability.
PowerCo Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation. |
